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How Do I Access and Save Employee Pay Statements in History Link?

Learn how to locate an employee's pay statements in History Link and export the selected pay stub in Excel, PDF, or Word format.

History Link provides access to historical employee pay statements, allowing users to quickly locate and export pay stub information in a variety of formats.

To watch a step-by-step walkthrough, view the training video below:

🎥 Video Tutorial: Access & Save Employee Pay Statements

Before You Begin

Before accessing pay statements, ensure you have:

  • Access to History Link
  • Appropriate security permissions to view employee records
  • The employee name or identifying information needed for the search
  • The desired pay date, if known

Note: Access to employee payroll information is controlled by user security permissions.

Access Employee Pay Statements

  1. Log in to History Link.
  2. From the Home Page, select Employee Profile.
  3. Use the Search box to locate the desired employee.
  4. Select the employee from the search results.
  5. Click Pay Statements to view available pay stubs.
  6. Select the pay stub for the desired pay date.

Tip: Hot-key search functionality is available to quickly locate employees.

Export a Pay Statement

Once the desired pay statement has been selected:

  • Choose Excel to export payroll information to a spreadsheet.
  • Choose PDF to create a printable version of the pay statement.
  • Choose Word to export the information to a Microsoft Word document.

Select the format that best meets your reporting or recordkeeping requirements.


Troubleshooting

If you cannot locate an employee:

  • Verify the employee name is spelled correctly.
  • Use the search box to locate alternate name variations.
  • Confirm the employee record exists in History Link.
  • Verify you have permission to view the employee record.

If no pay statements appear:

  • Confirm payroll history was loaded for the employee.
  • Verify the selected employee has available pay statement records.
  • Contact your History Link administrator if access issues persist.

Video Tutorial

For a complete walkthrough of the process, watch the training video:

🎥 Access and Save Employee Pay Statements

Need Additional Help?

If you need assistance locating employee pay statements or exporting payroll information, please contact the ResNav Support Team at support@resnav.com. Our team will be happy to assist.